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Addendum to the UMBC Code of Student Organization Conduct 

The University of Maryland Baltimore County is dedicated to delivering its mission while protecting the health and safety of our students and minimizing the potential spread of disease within our community. The 2019 Novel Coronavirus or similar public health crisis (“COVID”) will impact our community’s experience as UMBC continues to make public health-informed decisions. UMBC recognizes that student organizations are an important part of the student experience and will support extracurricular, social, and recreational activities within the parameters of the health and safety of the UMBC community. UMBC COVID-19 emergency health and safety rules, policies, and guidelines are subject to change as the public health crisis evolves and may include, but are not limited to, restrictions on holding in-person meetings and events, physical distancing, masks/face coverings, and limitations on the size and density of gatherings inside, outside, on-campus and off-campus. In addition to all UMBC policies, rules, and regulations, UMBC student organizations are expected to adhere to all COVID-19 emergency health and safety rules, policies, guidelines and signage enacted for the UMBC community.

This Addendum to the UMBC Code of Student Organization Conduct is applicable to all UMBC student organizations. This Addendum is effective immediately and will be in effect until further notice.  The rules and expectations set forth in this Addendum are meant to supplement the Code of Student Organization Conduct and are emergency measures implemented in consideration of the health, safety and general well-being of the UMBC Community.

Any student organization found to have violated the following COVID-19 Emergency Community Rules is subject to the sanctions listed in Article V(C) of the UMBC Code of Student Organization Conduct. Procedures listed in the Code of Student Organization Conduct will be followed for alleged violations of the Community Rules. Additionally, where applicable, any individual member of a UMBC student organization may be charged with a violation of the UMBC Code of Student Conduct.

Rule 19. COVID-19 Emergency Community Rules

  1. In order to promote the health and safety of the campus community and to adhere to guidelines regarding gatherings, Student Organizations are prohibited from organizing, hosting, and/or attending non-virtual, in-person, or face-to-face meetings, events, parties, or social gatherings on-campus or off-campus.
  2. Student Organizations are expected to host virtual meetings and/or events. Any Student Organizations who have an exigent need to hold in-person meetings or events must request an exception and receive approval to participate in those activities. We understand the challenges that this may pose and recognize that not all activities are possible virtually, but the University’s decision prioritizes the health and safety of the UMBC Community. Regarding the extraordinary exception of non-virtual, in-person, or face-to-face meeting or event, the following must occur:
    1. Requests for exceptions must be submitted by the Student Organization to Campus Life at campuslife@umbc.edu. All Student Organizations must receive approval from Campus Life to hold non-virtual, in-person, or face-to-face meetings, host events, and must adhere to all stipulations regarding such gatherings and/or events.
    2. When hosting and/or attending approved non-virtual, in-person, or face-to-face meetings or events, Student Organizations will be required to ensure that members and/or attendees maintain the recommended physical distance from each other per Center for Disease Control (CDC) guidelines and University determination.
    3. UMBC is a “mask-on” campus. When hosting or attending approved non-virtual, in-person, or face-to-face meetings or events, Student Organizations are expected to require members and/or attendees to wear a mask/face covering whenever physical distancing is not possible.
    4. In order to adhere to physical distancing guidelines and in an effort to reduce density in spaces, certain buildings and spaces have been closed and/or have posted capacity limits.  Student Organizations are expected to adhere to all stipulations regarding building and space capacity and will be considered unauthorized to be in a space or building if their presence in a building or space is in violation of posted signage.
  3. Student Organizations are responsible for knowing and observing all COVID-19 related local, state and federal laws and guidelines.
  4. Student Organizations are expected to know and observe all published COVID-19 Emergency Health and Safety UMBC rules, regulations and policies.

Definitions

    1. Physical distancing – According to the CDC, social or physical distancing means keeping space between yourself and other people outside of your home. To practice social or physical distancing stay at least 6 feet (about 2 arms’ length) from other people. UMBC also reserves the right to implement appropriate physical distancing guidelines.
    2. Masks/Face Coverings – a well-secured paper or cloth that fully covers a person’s nose and mouth. This includes scarves and bandanas. This does not include material with visible holes or gaps in them like lace, knitted material, crochet, and/or mesh. Face coverings with exhalation valves should also not be used as they allow unfiltered air to escape to others. The mask/face covering must filter exhaled and inhaled air, therefore, a face shield is not sufficient unless it is accompanied by a filtering mask/face covering.
    3. Health and safety hazard – Multiple or intentional violations of the COVID-19 Emergency Community Rules listed in this Addendum, the UMBC Quarantine procedures and/or the UMBC Retriever Community Agreement may constitute a health and safety hazard to the UMBC community.

Sanctions and Conditions

The sanction and conditions enumerated in the Code of Student Organization Conduct Article V(C) may be imposed for any Charged Student Organization found to have violated the Code of Student Organization Conduct or the Addendum COVID-19 Emergency Community Rules. Conditions include, but are not limited to:

Interim Suspension, Restriction from University Property

A Student Organization may have their recognition as an organization suspended for an interim period pending disciplinary proceedings. The Vice President for Student Affairs, or a designee may initiate this action. The interim suspension or restriction is effective without prior notice, when there is evidence that the continued presence of the Student Organization as an organization at the University or in specific facilities, poses a substantial threat or a health and safety hazard to themselves, or to others, or to the stability and continuance of normal University functions.